To help the Academic Services staff work more efficiently through our backlog of forms, petitions, and degrees, we have created the following tips.

  • Email all forms/petitions/signature pages/degree check sheets to gradacademics@graddiv.ucsb.edu.
     

  • The petition fee, advancement fee, thesis submission fee, and filing fee will be charged directly to students’ BARC accounts at the time that we process the form/petition/degree. Fees are charged in bulk, one to two times per month so students may not see the charge(s) right away.
     

  • Indicate the type of form/petition, and the student’s name in the Subject Line (Form II – Joe Gaucho). This helps us organize the petitions and search for them if needed.
     

  • Please do not merge more than one form/petition in a PDF (for example, if you have three In Absentia Registration petitions to submit, it is easiest for us if we receive a separate email for each one, with the type of form and student’s name in the subject line.

Exceptions 

  • If you are submitting a Form III and a signature page for the same student, you can attach both forms to the same email. Please include the following in the subject line: Form III and Signature Page – Joe Gaucho
     

  • If you are submitting a master’s check sheet and a Change of Degree Status Petition to add the MA objective for the same student, you can attach both forms to the same email. Please include the following in the subject line: MA Checksheet and Change of Degree Status Petition – Joe Gaucho each one, with the type of form and student’s name in the subject line.

If email approvals are being used in lieu of a scanned or DocuSigned signature, please PDF the email approvals and attach them to the petition as one PDF file if at all possible.

For DocuSigned forms, please do not list gradacademics@graddiv.ucsb.edu as a signer, as we don’t actually use DocuSign for signing the forms/petitions, and it generates hundreds of reminder emails in the email account.

Please include gradacademics@graddiv.ucsb.edu as a CC in the DocuSign workflow so we receive a copy of the signed document, or download the final DocuSigned PDF and email it to us.

Please check the accuracy and completion of forms/petitions prior to emailing them to us.

  • Have all required signatures been obtained?
  • Have all check boxes (yes/no, approve/deny, etc.) been selected?
  • Have exam dates or other required information been listed?