Send Final/Official Transcripts
To finalize your admission you must send final/official transcripts from all post-secondary educational institutions attended, at which you completed one or more full academic terms (or equivalent), including community colleges, summer sessions, and extension programs. Unofficial transcripts, including those uploaded to your application, do not take the place of official documents under any circumstance.
How to Submit your Documents
Official transcripts must be sent to the UC Santa Barbara Graduate Division directly from the institution. If sending paper documents by mail, official transcripts must be sent to the UC Santa Barbara Graduate Division directly from the school in the institution's sealed envelope, with all official seals and stamps intact.
UCSB Graduate Division mailing address:
UCSB Graduate Division
Attn: Graduate Admissions
3117 Cheadle Hall
Santa Barbara, CA 93106-2070
If sending electronic documents, transcripts must be sent directly from the institution using their approved official transcript or document delivery service. Be sure to supply the document delivery service with the Graduate Division's document submissions email address: email@example.com. Electronic document delivery services approved by UC Santa Barbara include Parchment, eSCRIP-SAFE, National Student Clearinghouse (NSC), Credential Solutions, and eTranscript CA. Transcripts sent as email attachments or using cloud storage services will not be accepted.
Official Document Requirements
Official transcripts must show all of the following:
- All courses taken
- Credits or hours
- Grades or marks in each course
- Rank or class level, if given
- Institutional grading scale, including maximum and failing grades
- Type of degree awarded or in progress (e.g., Bachelor of Arts, Bachelor of Science), and the date of the award if the program is complete
Transcripts are not considered final until all degrees reported have been finalized and conferred. Records submitted to UCSB will not be copied, returned, or sent to another institution.
As documents are received, the notes in your Decision Letter and the Required Documents tab of your eApp will be updated to reflect any items that are still pending. Please allow at least 4-6 weeks for review and processing of your documents after the expected date of delivery. Once all required documents and materials have been received and processed, your admissions status will be updated to Unconditional.
Document Submission Deadlines
If you were admitted for fall quarter, final/official transcripts must be received by September 1st. For winter, spring or summer admission, final/official transcripts must be received before the first day of instruction of the quarter to which you are admitted. If you feel you will not meet this deadline please email firstname.lastname@example.org.
Records from International Institutions
Students who have completed (or will complete before matriculating at UCSB) degrees at institutions outside of the United States may be required to submit official degree certificates, diplomas, or other documents in addition to official transcripts. All documents must be sent in the native language along with authorized, complete, and exact, literal English translations by the school or an official agency. All documents and translations must be received in envelopes sealed and stamped by the school. Unofficial copies made by the applicant or UC faculty and staff are unacceptable.
International students should review all information here and on the Admitted International Students web page to ensure proper compliance.
Records from Chinese Universities
In addition to submitting final, official transcripts and degree certificates directly from the institution attended, applicants who have earned degrees from universities in China are also required to arrange for a verification report of your university degree certificate with the Center for Student Services and Development, Ministry of Education, P.R. China (CSSD), formerly known as China Higher Education Student Information and Career Center (CHESICC).
A printed copy or pdf of the CSSD Online Verification Report of Higher Education Degree Certificate in both English and Chinese must be mailed or emailed to our office directly by the CSSD. Note that your verification report(s) must state the name of the specific degree that was awarded to you and the date on which it was awarded (Qualifications or Certificates of Graduation are not sufficient).
Students submitting documents from Chinese universities should review all information here and on the Admitted International Students web page to ensure proper compliance.
If you previously obtained an official degree verification report from the China Academic Degree and Graduate Education Development Center (CDGDC), you are not required to obtain a new report from the CSSD as long as your CDGDC report can be verified by our office. You may mail or email a printed or pdf copy of your CDGDC verification report to us directly.
Deadline Extensions and Exception Requests
If your documents are delayed for any reason and will not arrive by the deadline, you may submit a Provisional Admission Requirements Petition to request an extension.
If you have discussed your options with your home institution and are unable to meet any of the other document submission requirements outlined here, you may submit a Provisional Admission Requirements Petition to request an exception. A detailed justification, supporting documentation, and the approval of your home department are required.
Note: Exceptions are considered only in rare circumstances where students can clearly demonstrate that every attempt has been made to request the required documents from the institution. Please be sure to contact your institution and discuss all available options before submitting an exception request.