• In GOLD, verify that your transcript has no Incompletes (I), No Grades (NG), No Records (NR), or In Progress (IP) grades. Contact the instructor if corrections are needed.
  • Verify you have an approved and accurate Master’s or Doctoral Committee on file (check in Gradpoint Students).
  • Copyright permission(s), if required, should be obtained as soon as possible and uploaded to ProQuest directly.
  • An embargo request for less than 2 years can be done online on your ProQuest account.
    • Any embargo request for more than 2 years requires approval by your Committee Chair and the Graduate Dean. Submit a completed Embargo Request Form at the time of filing (see Copyright Resources)

To meet a filing deadline, the Graduate Division must receive the following:

  • Make sure to review filing deadlines
  • Electronic submission of your entire committee-approved thesis, dissertation or supporting document (DMA students) including a formatted, but unsigned signature page and copyright permission(s) (if required) at ProQuest.
    • PLEASE NOTE: when asked to include your Abstract on the Details page, verify that the content is legible as certain formatting/characters may not copy accurately - ProQuest includes help if special formatting is needed.
  • One electronically signed approval page emailed to academics@graddiv.ucsb.edu. DocuSign is recommended to collect signatures on this as well as all other forms. All forms can be emailed to academics@graddiv.ucsb.edu.

 

Before your degree can be awarded (preferably when you file) the Graduate Division must receive:

 

Master’s thesis students only:

  • Accurate Committee listed on Gradpoint
  • The $25.00 Master's Thesis Submission fee will be charged to your BARC account at the time that you file
  • The Filing Fee will be charged to your BARC account at the time that you file (only if on Filing Leave of Absence)
    • One-half of the Student Services Fee
  • Completed Embargo Request Form (only for requests of more than 2 years)

Doctoral students only:

  • Doctoral Form III signed by all committee members. Defense/waiver date must be before filing deadline (this form may be submitted by department)
  • Accurate Committee listed on Gradpoint
  • The Filing Fee will be charged to your BARC account at the time that you file (only if on Filing Leave of Absence)
    • One-half of the Student Services Fee
  • Completed Embargo Request Form (only for requests of more than 2 years)
  • Graduate Council required Exit Surveys (Graduate Division will receive notification upon completion):